Get your project off to a flying start by providing clear instructions, ensuring a good quality first draft and saving lots of to-ing and fro-ing.
Tell your copywriter the:
· Organisation’s name and contact details
· deadlines for first and final copy
· nature of your business and services.
About the project
Give a brief description of the project and say what format the copy will appear in (a brochure, a website etc).
The purpose of the Copywriting
Explain what you want the copy to achieve whether it’s sales, donations or to inform people.
It is essential that your copywriter tailors their work to your audience so you need to give some key information eg. retired women between sixty and eighty with lots of disposable income and plenty of leisure time.
Your brand personality
Brief your copywriter about your brand’s unique personality. For instance, is your tone chatty and friendly? Creative and imaginative? Authoritative without being stuffy?
Find out why copywriting is key to communicating your brand identity: http://blog.jcimarketing.com/business-marketing/why-copywriting-needs-to-be-part-of-your-brand-strategy
Provide your copywriter with a house style guide if you have one. This is a set of rules which dictate how all written communication must be formatted. The guide might detail the font style and size, how the text should be justified, specific use of punctuation, spelling choices eg. ‘ise’ or ‘ize’, and so on.
Outline the content
Your job is to tell your copywriter what you want to say, and your copywriter’s job is to decide how best to say it. You might provide a bullet point list of the key messages you want to communicate. Highlight the most important point on this list. Detail any particular phrases or words that you want the copywriter to use and specify the word count.
Call to action
What is it that you want your audience to do after they’ve read your communication? For example, do you want them to purchase something or to sign up to receive further information? Make sure your copywriter is aware of your goal.
Will the copy accompany images? Explain how the images and copy must link together and talk about any captions that you want to include.
One final point
It’s important to stress that the responsibility for creating a clear brief rests with the copywriter as well as the client. Professional copywriters won’t write a word until they are clear about their client’s requirements and they will ask any necessary questions to make sure they understand.